Position Summary 

The Vice President of Administration is a key member of United Way of the Olmsted County (UWOC) management team. Reporting to the President, the VP of Administration serves as a strategic operations partner to the President and is responsible for ensuring effective and efficient operations, coordinating with vendors to provide finance, HR, and IT services. They manage United Way’s physical office space, coordinating with our property management vendor to support building and tenant operations. This position also supports UWOC’s Board of Directors, providing support for board operations, communications, and committee work. 

The VP of Administration reports to the President. They supervise the Executive Assistant and Bookkeeper.  

About United Way of Olmsted County 

At United Way of Olmsted County, our mission is to unite people and resources to improve lives in Dodge, Fillmore, Olmsted, and Winona Counties. We do this in a variety of ways: We operate programs and shared resources that support the community; work collaboratively with partners from many organizations and walks of life to create systems change; and provide financial, technical, and volunteer support to local programs that make a difference.  

Qualities 

The ideal team member believes in diversity, equity, and inclusion for all people; is passionate about improving the quality of life for everyone in Southeast Minnesota; has the ability to work both autonomously and collaboratively; is highly organized, flexible, and can effectively multitask; has excellent oral and written communication skills. The successful candidate will have leadership experience in finance, HR, organizational development, or a related field. 

Key Responsibilities 

• Organizational Leadership  
  • Participate as a member of the management team to provide a united, visible, and strong leadership presence across the organization to help instill new thinking, focus and prioritize efforts, and operationalize strategic objectives. 
  • Serve as a liaison with the United Way network, coordinating submission of reports and meeting of United Way Worldwide membership requirements.  

• Management of Functional Areas 

  • Coordinate with external vendors for provision of employee benefits, payroll, IT, financial services, and property insurances.  

  • Finance: 

    • Oversee internal financial controls, compliance, and policy enforcement, ensuring accuracy and accountability across all financial processes, including payroll, accounts payable, and accounts receivable. 

    • Manage high-level A/R and A/P functions, including authorization of payments, coordination of bank deposits, reconciliation of key accounts, and supervision of grant payouts, with operational support from accounting services provider. 

    • Lead annual budgeting, forecasting, and financial analysis, including preparation of Actuals vs. Budget reports and cash flow oversight, utilizing financial data and reporting prepared by accounting services provider. 

    • Oversee all audit and tax compliance activities, including coordinating with accounting services provider on annual audit preparation, IRS Form 990 filings, and 1099 processing to ensure compliance with federal and state regulations. 

    • Oversee asset tracking, depreciation, and disposal processes, maintaining records in line with UWOC’s asset management policies and financial standards. 

    • Review and approve monthly bank reconciliations and balance sheet accounts, coordinating with accounting services provider for accurate and timely reconciliation. 

    • Ensure financial document retention and compliance with UWOC’s policies and standards, coordinating with accounting service provider for secure and organized record-keeping. 

    • Supervise Bookkeeper.  

    • Maintain compliance with United Way Worldwide financial policies. 

  • Human Resources: 

    • Manage payroll processing, employee benefits administration, PTO tracking, and 403(b) contributions, ensuring accurate and timely submission to payroll vendors, with oversight of all data entry and updates to payroll records. 

    • Work with the President and other individual staff for accurate and timely completion and/or approval of organizational documents, such as schedule request forms, expense reimbursement, etc. 

    • Manage internal office routines to promote an inclusive and effective workplace culture. 

    • Maintain accurate records and ensure compliance with applicable state and federal requirements.  

• Board of Directors

  • With the President, provide support for the Board of Directors, including managing committees and communicating with individual volunteers as needed.

  • Maintain Board and committee routines, including meeting schedules and documentation. 

  • Prepare meeting agendas, minutes, reports, surveys, and presentations. 

  • Develop strategies and routines to drive Board engagement and development in accordance with the organization’s Policy Governance model.  

• Facilities 
  • Supervise the Executive Assistant to support front-office and board operations. 
  • Provide for general UWOC office functions, including reception, mail processing, procurement. 
  • Serve as the liaison and primary point of contact for building tenants, property management, and conference room rentals. Communicate proactively to provide for day-to-day facilities needs.   

• Other Duties as Assigned  

Qualifications and Experience 

Specific work experience in each area of responsibility for this role is not required, and we welcome the opportunity for growth. We expect our new Vice President of Administration will have done many but not all these types of tasks in the past. While an individual candidate may not meet all the desired areas of experience, we are looking for the following minimum qualifications:  

• Minimum 5 years of leadership experience in finance, HR, organizational development, or related field 

• Familiarity with Generally Accepted Accounting Principles is required  

• Track record of effective supervision of staff 

• Proven record of organizational leadership, strategic planning, and budget development  

• Experience in a nonprofit organization or work with nonprofit boards is preferred  

• Comfort with technology, and an ability and eagerness to learn new systems and processes  

• Strong relationship-building, influencing, and negotiating skills 

• Exceptional organization, attention to detail, initiative, and follow-through 

• Commitment to United Way’s mission, vision, and values 

Our Workplace 

United Way of Olmsted County is an equal opportunity employer. Individuals who share lived experiences with the people and communities we serve are strongly encouraged to apply. UWOC encourages applications from individuals of all races, genders, ages, and abilities.  

We intentionally do our best to eliminate bias and remove barriers for applicants. This includes providing information about work routines, compensation, and benefits (below) to help you determine if this is the right role for you. To request additional information or accommodations during the application process, please email uwoc@uwolmsted.org and include “VP of Administration” in the subject line.  

Hours and Location 

• Our standard work week is 37.5 hours, with typical working hours of 8:30-5:00 Monday-Friday. 

• We offer flexible work schedules to meet individual and family needs while ensuring that organizational needs are being met. The VP of Administration must be available during peak times to support office routines, supervise staff on-site, coordinate with building tenants, and meet with stakeholders. 

• This position is located in our office in Rochester, Minnesota. We are looking to hire a resident or someone willing to live within daily commuting distance. A limited hybrid work arrangement may be possible based on individual and organizational needs.  

• Occasional availability outside of typical office hours is expected for special events, as individual circumstances allow.  

• We anticipate a start date in mid-January. 

Compensation and Benefits 

• Starting salary of $60,000-$75,000 per year, depending on qualifications. 

• Employees are paid electronically twice a month. 

• Benefits include medical, dental, vision insurance options for employee and family; life insurance; 403b retirement plan with generous employer match available after one year of employment; and up to 12 weeks of paid parental leave.  

• 20 days paid time off in the first year, plus 15 paid holidays.  

• United Way of Olmsted County is unable to provide visa sponsorship.  

To Apply 

To apply, please submit your resume and a cover letter describing how your experience matches the qualifications for this position. Please email your resume and a cover letter to uwoc@uwolmsted.org and include “VP of Administration” in the subject line of your email. Applications submitted by November 18 will receive priority consideration.  

TITLE: Network Facilitator
DEPARTMENT: Cradle 2 Career Initiative
REPORTS TO: Executive Director
WAGES: Salaried, Range of $57,000-$65,000 annually with benefits options
EMPLOYMENT STATUS: Full-Time
FLSA STATUS: Non-Exempt

WHO WE ARE AND WHAT WE DO
Cradle 2 Career is a community-wide initiative that works to improve educational outcomes for every child in Rochester by transforming the way partners work together. Cradle 2 Career is committed to seeing every child and young adult in our community succeeding cradle to career through shared purpose, alignment, and accountability among stakeholders. As a community, we can achieve excellence for everyone by being courageous, by mobilizing the best resources, and by inspiring individuals to live boldly and collectively for positive change. Our work and workplace is informed by our values: community, courage, progress, and results.

Cradle 2 Career is a local initiative that is supported by two backbone partners. The Rochester Area Foundation serves as its fiscal host and the United Way serves as its employer.

This role exists to help promote and facilitate a culture of continuous improvement and sustained collaborative action so that we can achieve systems transformation in Rochester, MN. By shifting policies, practices, resources, and power structures across systems, we seek to eliminate structural racism and advance equitable outcomes for children, youth and young adults. The Network Facilitator will be responsible for managing the support and oversight of our networks, their identified strategies around key priority outcomes and pilots that are derived from these strategies. This position reports to the Cradle 2 Career Executive Director.

PRIMARY RESPONSIBILITIES AND EXPECTATIONS

• Grow, develop and cultivate relationships with collaborative action network partners and community stakeholders, including, but not limited to, leaders in the sectors of education, business, faith, nonprofit, philanthropic, and civic sectors.
• Work collaboratively with network conveners to plan for and facilitate network success.
• Provide networks with clear methods and process guidance.
• Effectively manage monthly network meetings and task completion between meetings.
• Assess and evaluate network member understanding and satisfaction at all stages of the partnership through the process of continuous improvement and data-driven decision making.
• Create and sustain a participatory environment.
• Manage group conflict and facilitate resolution and/or consensus.
• Encourage creativity.
• Maintain professional knowledge and standing.
• Engage in regular professional development focused on facilitation and strategies for systems change (e.g. StriveTogether offerings, International Association of Facilitators trainings, Community Co-design trainings, etc.)
• Communicate and work collaboratively with C2C colleagues, volunteers, interns and/or partners to provide seamless support for networks.
• Lead, attend and/or present at Cradle 2 Career Leadership Table and other committee meetings as necessary to provide information on progress of networks, through presentations and written reports.
• Maintain and archive appropriate documentation of progress of networks including, but not limited to, attendance records, meeting minutes, work products, and relevant research.
• Report out network progress through regular communications with C2C stakeholders (e.g. newsletters, blogs, co-design reports, etc.).
• Other duties as assigned.

(PREFERRED QUALIFICATIONS) THIS JOB IS FOR YOU IF YOU:
Possess the following characteristics:

• 2-3 years of applicable experience in effectively facilitating cross-sector or multi-organizational teams which consistently produced results in real-time. Facilitation certification preferred, however professional development to obtain/maintain will be provided during employment.
• A commitment to promoting equity in education and demonstrated cultural competence.
• Demonstrated facilitation skills; variety of participatory processes, active listening skills, ability to observe and provide feedback, create a climate of trust and safety, ability to identify barriers to participation and ways to address them, ability to establish clear context, reflectiveness and adaptability, use of a variety of approaches to reaching consensus, integrity, ability to honor the wisdom of the group, and an ability to encourage the capacity and experience of others.
• Connector: ability to build mutually trusting relationships and bridge between sectors.
• Demonstrated communication and interpersonal skills with the ability to engage and build relationships with a diverse range of individuals and communities.
• Ability to work independently and as part of a team with strong organizational and time management skills.
• Excellent project management and organizational skills; ability to manage details and work independently.
• Demonstrated written and oral communication skills and strong interpersonal skills required.
• Experience in continuous improvement methodologies.
• Proficiency in applications like Microsoft Office, Google Suite, and the ability to transfer knowledge between platforms is required. Experience with or ability to learn different internet-based applications is desired. Examples include Canva, Microsoft Visio, Squarespace, and others.
• Willingness to work collaboratively and participate on a variety of teams.

HOURS:

• This is a full-time position.
• We are located in Rochester, MN, and are looking to hire a resident or someone willing to live within daily commuting distance, as we are rooted in our local community. In-person meetings and activities are required as safety permits.
• Availability outside of typical office hours is expected to connect with partners, for special events or as other individual circumstances arise.

OUR WORKPLACE:
Cradle 2 Career is part of the national StriveTogether network and is one of seventy-five communities doing collective impact across the country. Cradle 2 Career’s employment is sponsored by United Way of Olmsted County, an equal opportunity employer.
United Way of Olmsted County is an equal opportunity employer. Individuals who share lived experiences with the people and communities we serve are strongly encouraged to apply. We intentionally do our best to eliminate bias and remove barriers that may limit other applicant pools. UWOC encourages applications from individuals of all races, genders, ages, and abilities.

HOW TO APPLY:

1. To apply, please email Julie Ruzek (C2Cadmin@uwolmsted.org). In the email we ask for:
2. 2-3 paragraphs telling us why you are interested in this position and how you believe you meet the qualifications.
3. A summary of your work, skills, training, education experience, and/or lived experience as an attachment. This could be in the form of a resume, work history, curricula vitae or list.
4. 2-3 References that could speak to your work and qualifications.

This position is open until filled.

TITLE: Operations Manager
DEPARTMENT: Cradle 2 Career Initiative
REPORTS TO: Executive Director
WAGES: Range of $45,000 to $55,000 annually with benefits options
EMPLOYMENT STATUS: Full-Time
FLSA STATUS: Non-Exempt

WHO WE ARE AND WHAT WE DO
Cradle 2 Career is a community-wide initiative that works to improve educational outcomes for every child in Rochester by transforming the way partners work together. Cradle 2 Career is committed to seeing every child and young adult in our community succeeding cradle to career through shared purpose, alignment, and accountability among stakeholders. As a community, we can achieve excellence for everyone by being courageous, by mobilizing the best resources, and by inspiring individuals to live boldly and collectively for positive change. Our work and workplace is informed by our values: community, courage, progress, and results.

Cradle 2 Career is a local initiative that is supported by two backbone partners. The Rochester Area Foundation serves as its fiscal host and the United Way serves as its employer.

The Operations Manager is a key member of the Cradle 2 Career team. Working closely with the Executive Director, this position is responsible for ensuring effective and efficient operations of the C2C backbone and Leadership Table. This position requires a strategic thinker with strong organizational skills, a passion for our mission, and the ability to manage multiple projects simultaneously.
The Operations Manager reports to the Executive Director. They work closely with the C2C backbone team and Leadership Table, providing support for internal and external operations, communications, and committee work.

PRIMARY RESPONSIBILITIES AND EXPECTATIONS
Operations Management

• Participate as a member of C2C backbone team to provide a united, visible and strong presence across the organization to help instill new thinking, focus and prioritize efforts and operationalize strategic objectives.
• Oversee daily operations, ensuring that programs and supports align with C2C’s mission and vision.
• Serve as a point of contact for internal and external partners or potential partners. Communicate proactively to provide for day-to-day facilities needs.
• Work with the Executive Director and other staff on accurate and timely completion and/or approval or organizational documents (e.g. request forms, expense reimbursements, purchasing, etc.)
• Develop, implement and analyze internal operational processes and procedures. Identify areas for process improvement and enhancement.

Leadership Table Management

• With the Executive Director, provide support to the Leadership Table, including managing committees and communicating with individual volunteers as needed.
• Maintain Leadership Table and committee routines, including meeting schedules and documentation.
• Prepare meeting agendas, minutes, reports, surveys and presentations.
• Develop strategies and routines to drive Leadership Table engagement and development in accordance with Cradle 2 Career’s policy governance model.

Project Coordination

• Coordinate the logistics of programs, meetings and events, ensuring all operational needs are met.

Compliance

• Ensure compliance with relevant policies, regulations and grant requirements.

Administrative support

• Assist in annual budget preparation.
• Monitor expenditures to ensure financial accountability.
• Work with the Rochester Area Foundation to finalize financial reporting.
• Work with third party tech support to provide support for technology systems.
• Other duties as assigned.

(PREFERRED QUALIFICATIONS) THIS JOB IS FOR YOU IF YOU:
Possess the following characteristics:

• 2-3 years of applicable experience in business administration, non-profit management, or a related field.
• A commitment to promoting equity in education and demonstrated cultural competence.
• Experience working with diverse stakeholders, including volunteers, staff, community partners and board members to achieve common objectives.
• Proven ability to foster a collaborative team environment, encouraging open communication and shared goals.
• Excellent organizational and multitasking abilities.
• Proficiency in Microsoft Office Suite and experience with data management systems.
• Knowledge of budgeting and financial management principles.
• Exceptional communication and interpersonal skills.
• Ability to build and maintain relationships with internal and external stakeholders.
• Commitment to the mission, vision and values of Cradle 2 Career.

HOURS:

• This is a full-time position.
• We are located in Rochester, MN, and are looking to hire a resident or someone willing to live within daily commuting distance, as we are rooted in our local community. In-person meetings and activities are required as safety permits.
• Availability outside of typical office hours is expected to connect with partners, for special events or as other individual circumstances arise.

OUR WORKPLACE:
Cradle 2 Career is part of the national StriveTogether network and is one of seventy-five communities doing collective impact across the country. Cradle 2 Career’s employment is sponsored by United Way of Olmsted County, an equal opportunity employer.

United Way of Olmsted County is an equal opportunity employer. Individuals who share lived experiences with the people and communities we serve are strongly encouraged to apply. We intentionally do our best to eliminate bias and remove barriers that may limit other applicant pools. UWOC encourages applications from individuals of all races, genders, ages, and abilities.

HOW TO APPLY:
To apply, please email Julie Ruzek (C2Cadmin@uwolmsted.org ). In the email we ask for:

1. 2-3 paragraph telling us why you are interested in this position and how you believe you meet the qualifications.
2. A summary of your work, skills, training, education experience, and/or lived experience as an attachment. This could be in the form of a resume, work history, curricula vitae or list.
3. 2-3 References that could speak to your work and qualifications.

This position is open until filled.

Volunteer

If you'd like to get more involved with our work, please visit our volunteer opportunities page.

If you are interested in volunteering your time and talents to United Way of Olmsted County while pursuing educational credit, we respond to inquiries received three months before typical semester start dates. Please send a resume, a description outlining what type of experience you’re hoping to gain, and scheduling considerations to impact@uwolmsted.org by the following dates: 

• Fall semester volunteer placement: June 1st 

• Spring semester volunteer placement: October 1st 
• Summer semester volunteer placement: February 1st  

Our ability to provide a meaningful volunteer experience depends on staff capacity, project availability, and mission alignment. If you submit an inquiry, you can expect to hear from staff within two weeks of the dates listed above to coincide with typical semester schedules. 

Thank you for your interest in joining United Way of Olmsted County's Board of Directors. Please check back in early 2025 or contact us for more information.

Process

Self-nominations, or nominations made on another's behalf, will be accepted as long as nominees are aware and have expressed an interest in potential Board service. UWOC is committed to recruiting candidates who represent the diversity of our region, contributing a variety of personal and professional expertise to support our mission. 

Please contact Emily Johnston with any questions: EmilyJ@uwolmsted.org or (507)287-2002.